Human Resources Committee Meeting Minutes – Thursday, November 19, 2020

For your consideration, please read the minutes from the Human Resources Committee Meeting held on Thursday, November 19, 2020 at 10:30 a.m. in the Commission Meeting Room.

Human Resources Minutes 11-19-20 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn County Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Thursday, November 19, 2020 at 10:30 AM

HUMAN RESOURCES COMMITTEE

MEETING MINUTES

PRESENT:                             

Donald Elliott, Committee Chairman

Cornell Harvey, Commissioner                                              

Wayne Neal, Commissioner

Andrew Burroughs, Executive Director

 ALSO PRESENT:                  

Ben Turnipseed, Commission Chairman

Charles Cook, Commissioner

LaDonnah Roberts, Deputy Director

Cindy Barnhart, Teamwork Services, Inc.

Jeffrey Singletary, Teamwork Services, Inc.

Jay Sellers, Director of Administration

Janice Meridith, Exec. Commission Administrator

MEDIA PRESENT:               

None

Chairman Elliott called the workshop to order at 10:30 AM.

PUBLIC COMMENT PERIOD

There being no citizens that wished to address the Committee, Chairman Elliott closed the Public Comment Period. 

PRESENTATION / DISCUSSION

            BGJWSC Safety Council – Meeting Procedures

Safety Council Chairman Mark Hopkins began the “mock” Safety Council Meeting to order.  He announced that several members would not be present due to responsibilities in the field.  Due to this reason for absence, a motion and vote would be taken to excuse these members from the meeting.  The Safety Council follows a formal agenda at each meeting.  This agenda contained the following items:

1.) Call to order at 9:00 AM;  2.) Approval of Minutes from previous meeting;  3.) Review of Incidents/Accidents by Jeffrey Singletary (Group thoroughly discussed and voted on matters/safety issues regarding the 2 “mock” incidents); 4.) Discussion Items – a.) Safety Manual Revisions, and b.) Open Floor Discussion;  5.) Suggestion Box.  Safety Council members present:  Mark Hopkins, Matt Lane, Jay Sellers, Jeffrey Singletary, Beth Brockwell, Dana Read, Denise Pinkney, and Janice Meridith.

APPROVAL

1. Minutes from October 14, 2020 Human Resources Committee Meeting

Commissioner Neal made a motion seconded by Commissioner Harvey to move to approve the minutes from the October 14, 2020 Human Resources Committee Meeting.  Motion carried 3-0-0.

2. Human Resources SOP / Employee Handbook Revisions – A. Burroughs

• Section 7.3 – Code of Conduct

Mr. Burroughs recalled for the Committee that the Code of Conduct Policy from the HR SOP Section 7.3 was discussed at the previous Human Resources Committee meeting.  Mr. Burroughs gave a thorough summarized the edits as discussed at the October meeting, and provided a redlined copy of the draft version for the Committee to review for forwarding to the full Commission for final approval.

Commissioner Neal made a motion seconded by Commissioner Harvey to move that the Human Resources Committee recommend approving the edits to Section 7.3 of the Human Resources Standards of Practice as presented.  Motion carried 3-0-0.

• Section 4.19 – Travel

Mr. Burroughs also recalled for the Committee that at the October meeting the Travel Policy was also discussed for editing purposes.  Section 4.19 covers travel procedures for all JWSC staff members and was in need of updating and of some clarifications.  The edits as provided at this meeting were recommended by both the Committee and staff.  Mr. Burroughs provided and covered in detail a redlined draft version of this policy for the Committee to review for recommendation.  Commissioner Harvey commented that these changes are in-depth and reflect what the Committee has discussed.

Commissioner Harvey made a motion seconded by Commissioner Neal to move that the Human Resources Committee recommend approving the edits to Section 4.19 of the Human Resources Standards of Practice as presented.  Motion carried 3-0-0. 

DISCUSSION

1. Human Resources SOP / Employee Handbook Revision – A. Burroughs

• Section 4.14 – Uniform Dress Code

Mr. Burroughs provided a draft copy of the proposed Employee Uniform Policy revisions for the Commissioners’ review and discussion.  The Employee Uniform Policy purpose and brief introductory policy statement were first presented.  Mr. Burroughs provided the new listing of Employee Categories for which all positions will be assigned to one of the three categories to determine which uniform and clothing allotment is to be provided to each individual.  The three categories were presented as follows.  Category I: Field Services – Physical Work; Category II: Field Services – Public Contact/Less Intensive Physical Work; and, Category III – Office Personnel.  Each category is provided different uniform and clothing allotment amounts on an annual basis.  Mr. Burroughs discussed and provided a very detailed review of the drafted policy as recommended for presenting to the Committee at the next meeting for recommendation to forward to the full Commission.  Mr. Burroughs will email the draft of the recommended revised Employee Uniform Policy to all Commissioners for their additional review and suggestions.

With no further business to discuss, Committee Chairman Elliott adjourned the meeting at

11:43 a.m.