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Finance Committee Minutes – Wednesday, July 17, 2024

Written by Janice Meridith on . Posted in Finance Committee Minutes.

For your consideration, please read the minutes from the Finance Committee Meeting held on Wednesday, July 17, 2024 at 3:00 pm in the Commission Meeting Room.

Finance Minutes 7-17-24 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Wednesday, July 17, 2024, at 3:00 PM 

FINANCE COMMITTEE MINUTES

MEMBERS PRESENT:         

Clayton Watson, Finance Committee Chairman

Charles Cook, Commissioner

Lance Sabbe, Commissioner

Andrew Burroughs, Executive Director                                               

ALSO PRESENT:                  

Ben Turnipseed, Commission Chairman

Dave Ford, Commissioner

LaDonnah Roberts, Deputy Executive Director

David Owens, Director of Finance

Frances Wilson, Accounting Manager

Pam Crosby, Director of Procurement

Janice Meridith, Executive Commission Admin.

Committee Chairman Watson called the meeting to order at 3:00 PM.  

PUBLIC COMMENT PERIOD

Committee Chairman Watson opened the Public Comment Period.  There being no citizens that wished to address the Committee, Chairman Watson closed the Public Comment Period.

APPROVAL

  1. Virtual Card Program and Limit – A. Burroughs

Mr. Burroughs advised that this item is to be tabled.

Commissioner Cook made a motion seconded by Commissioner Sabbe that the Finance Committee table Agenda Item #1 Virtual Card Program and Limit.  Motion carried 3-0-0.

  1. Holiday Policy Change – A. Burroughs

Mr. Burroughs stated that Section 4.4 of the JWSC Human Resources Standards of Practice outlines the holidays recognized as official holidays for the employees of the JWSC. Juneteeth (June 19th) was recognized as a federal holiday in 2021 to commemorate the ending of slavery in the United States. The City of Brunswick and Glynn County recognize Juneteeth as official holidays for City and County employees. The JWSC currently has a list of 11 recognized holidays as shown in the attached HR SOP. For official JWSC holidays, the administrative offices are closed, and the majority of employees are not required to work. For employees that would typically be required to work, staff receives eight (8) hours of holiday pay. However, a limited number of staff in Water Production and Wastewater Treatment are required to work the holidays. These staff members receive double-time for hours worked on the holiday. Staff recommends amending JWSC HR SOP Section 4.4 as shown in the attached redlines to add Juneteenth to the list of JWSC approved holidays. The Committee requested staff to provide the Commission with a list of Glynn County and City of Brunswick holidays to compare the specific holidays and how many holidays they receive with those of JWSC.  Committee Chairman Watson expressed a concern for handling JWSC funds in a responsible manner.

Commissioner Sabbe made a motion seconded by Commissioner Cook that the Finance Committee recommend approving the amendment of JWSC HR SOP Section 4.4 as shown in the attached. Motion carried 3-0-0.

  1. Capital Purchase – Portable CCTV Reel – A. Burroughs

Mr. Burroughs Owens provided that the JWSC utilizes CCTV technology to inspect pipelines within the Sewer Collections system. The typical inspection is performed by staff within the equipment van itself. However, at times in crowded areas, vehicle access is not possible. For this situation, a portable reel unit is needed. Example situations where this is helpful are when sewer lines are in residential back yards or even in some more open areas if ground conditions make using the full CCTV van more challenging.

JWSC CCTV vans utilize RapidView IBAK camera systems. The requested purchase is for one (1) RapidView IBAK Model KW206 portable CCTV Reel unit including BP100 control console, cable drum and boom, camera cable and mobile rack. The unit will be utilized by the Systems Monitoring staff within the Systems Pumping and Maintenance division. The amount of the quotation includes a Sourcewell Contract# 120721-RVL program discount of $1,611.12 for a net total purchase price of $41,437.38.

This equipment was approved in the capital purchase line item of the FY2025 budget for the Systems Pumping and Maintenance division with a budgeted cost of $50,000.

Commissioner Sabbe made a motion seconded by Commissioner Cook to recommend the purchase of one (1) portable CCTV reel unit from Jet-Vac Equipment Company, LLC, in the amount of $41,437.38 as presented.  Motion carried 3-0-0. 

DISCUSSION

  1. Financial Statement Month End June 30, 2024 – F. Wilson

Mrs. Wilson first noted that this being the last financial report for the 2024 fiscal year and that some account balances may change and presented the current financial statement for the month ending June 30, 2024. She reviewed the Balance Sheet noting the Current Assets and Current Liabilities and briefed the Committee on the Combined Revenue Statement.  The various Operating Revenues accounts were noted, and details on the Summary of Revenues and Summary of Expenses were highlighted.  Mrs. Wilson briefly reviewed line items on the Cash Balances and the Project Report.

Committee Chairman Watson asked if there was any further business to discuss.

Commissioner Sabbe made a motion seconded by Commissioner Cook to adjourn the Finance Committee meeting.  Motion carried 3-0-0.

There being no further business, Committee Chairman Watson adjourned the meeting at 3:24 p.m.