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Facilities Committee Minutes – Wednesday, December 15, 2021

Written by Christa Free on . Posted in Facilities Committee Minutes.

For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, December 15, 2021 at 1:00PM in the Commission Meeting Room

Facilities Minutes 12-15-21 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below

Brunswick-Glynn Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Wednesday, December 15, 2021 at 1:00 PM

 

FACILITIES COMMITTEE MINUTES

PRESENT:                             

Ben Turnipseed, Chairman

Bob Duncan, Commissioner

Charles Cook, Commissioner

Andrew Burroughs, Executive Director

                                   

ALSO PRESENT:                  

Todd Kline, Director of Engineering

LaDonnah Roberts, Deputy Executive Director

 Christa Free, Procurement Coordinator

Chairman Turnipseed called the meeting to order at 1:00 PM.

Chairman Turnipseed provided the invocation.

PUBLIC COMMENT PERIOD

There being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period.

APPROVAL

  1. Minutes from Facilities Committee Meeting November 17, 2021

Commissioner Duncan made a motion seconded by Commissioner Cook to approve the minutes from the Facilities Committee Meeting held on November 17, 2021.  Motion carried 3-0-0.

  1. Minutes from November 17, 2021 Facilities Committee Executive Session

Commissioner Duncan made a motion seconded by Commissioner Cook to approve the minutes from the Facilities Committee Executive Session held on November 17, 2021. Motion carried 3-0-0. 

  1. Change Order No. 1 – 4036 Basin CIPP – T. Kline

Mr. Kline presented a change order request from Bio-Nomic Services for the Pump Station 4036 CIPP Rehabilitation project for time extension and additional cost request. The amount of the proposed time extension is 87 days with an adjusted cost amount of $9,000. The contractor cites multiple delays including weather, COVID, permitting and by-passing. Mr. Kline stated that the adjusted date of completion would be moved to February 28, 2022 from December 3, 2021 and the adjusted contract amount would be increased to $932,333.69, still keeping the project within budget.  The work performed to this point by the contractor has been satisfactory and per contract requirements.

Commissioner Cook made a motion seconded by Commissioner Duncan to move that the Facilities Committee forward the above described Change Order No. 1 for 4036 CIPP Rehabilitation to Bio-Nomic Services., to the full Commission for approval.  Motion carried 3-0-0.

  1. Change Order No. 2 – North Mainland Force Main Reroute – T. Kline

Mr. Kline presented a change order from T. B. Landmark Construction, Inc to change the scope of work for the North Mainland Force Main Reroute from gravity extension to force main. Mr. Kline cited constructability and resident access as the main reasons for the change of approach to completion of this project. A portion of this project runs down a narrow residential street and installation of a smaller, shallower force main pipe would be less restrictive and disruptive to the residents. The Engineer of Record, Thomas & Hutton supports the recommended change.

Commissioner Cook made a motion seconded by Commissioner Duncan to move that the Facilities Committee recommend the full Commission approve the above described Change Order #2 for T.B. Landmark Construction, Inc, for the North Mainland Force Main Reroute project. Motion carried 3-0-0. 

  1. Final Balancing Change Order No. 3 – PS4003 Upgrades – T. Kline

Mr. Kline presented change order three from Petticoat Schmitt Civil Contractors, Inc for closeout of the Pump Station 4003 Upgrade project. This change order also includes a deduction in contract pricing of 8,872.39, bringing the final adjusted contract amount to $1,985,143.89. The final payment amount to Petticoat Schmitt will be $120,077.09.

Commissioner Duncan made a motion seconded by Commission Cook to move that the Facilities Committee recommend the full approve the above described Change Order #3 for Petticoat Schmitt Civil Contractors, Inc for closeout of the Pump Station 4003 Upgrade project. Motion carried 3-0-0 

  1. Infrastructure Dedication – T. Kline

Mr. Kline presented Infrastructure Dedications for two sites, the first being at the Nottingham Drive force main. The Palmetto Building Group proposed a 2,395 foot force main be installed on Nottingham Drive in order to provide sewer service to 3-5 lots. The second infrastructure dedication is for Surfside Kids Pediatric Dentistry, located at 4850 Altama Ave. The Owner of Record has installed 50 feet of 6 inch and 42 feet of 2 inch water main, as well as 52 feet of sewer main to service a 6,000 square foot dental practice.  The infrastructure for both locations complies with applicable standards at the time of installation/construction. All related documentation for both sites has been submitted.

Commissioner Duncan made a motion seconded by Commissioner Cook to move that the Facilities Committee forward the above described dedications to the Full Commission for approval. Motion carried 3-0-0.

  1. USGS Joint Funding Agreement – A. Burroughs

Mr. Burroughs presented the proposed 2022 contribution for the United States Geological Survey. For the past several years, the JWSC has entered into a joint agreement with the USGS for groundwater monitoring of the Upper Floridan aquifer to monitor migration of chlorides throughout the aquifer. This agreement is key in long-term planning for drinking water wells as growth continues in Glynn County. The cost for the 2022 agreement is $70,100, up from $65, 700 in 2021. The 2022 agreement includes a new monitoring site at the recently completed Ridgewood Water Production Facility. Funding for this agreement is budgeted as part of the Office of Director’s Technical Services budget.

Commissioner Cook made a motion seconded by Commissioner Duncan to move that the Facilities Committee recommend that the full Commission approve the above described USGS Joint Funding Agreement for 2022. Motion carried 3-0-0.

DISCUSSION

  1. WPCF Plant Flows Report – A. Burroughs

Mr. Burroughs reviewed the Wastewater Flow Reports with the Commissioners. This report contains data regarding the influent and effluent flows, concentration of elements and chemical, plant capacity, etc. The influent flow at Academy Creek was at 7.2 and the effluent flow was 7.4, with the plant operating at 55% of its capacity. The influent flow at Dunbar Creek was at 3.0 and the effluent was 3.4 with the plant operating at 85% capacity. The influent flow at South Port was at 0.430 and the effluent was 0.489, with the plant operating at 29% capacity. JWSC’s wastewater treatment plants are operating very well and are within permit limits.

  1. Capital Project Report – T. Kline

Mr. Kline gave an update on the Project Report for projects currently in process. The Commissioners were provided with a packet containing: the Capital Project Report Spreadsheet, Capital Project Photographs, the Capital Project Gantt Chart of project timelines, and the Earned Value Analysis Report. Mr. Kline and Mr. Burroughs thoroughly presented the update by discussing each project along with photographs and descriptive detail. When asked about the Academy Creek WPCF project, Mr. Burroughs stated that the UV system and Admin Building Construction would potentially have to be bid separately. The UV system is currently under design by the Engineer of Record, GMC.

  1. Meter Project Update – L. Roberts

Ms. Roberts gave an update to the Commissioners about the Meter Replacement Project. She explained the Metering System, how data is collected from the new meters, and a summary of different reports available to the JWSC and consumers.

There being no further Committee business, Chairman Turnipseed adjourned the meeting at 2:45 p.m.