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Facilities Committee Meeting Minutes – Wednesday, October 16, 2024

Written by Janice Meridith on . Posted in Facilities Committee Minutes.

For your consideration, please read the minutes from the Facilities Committee Meeting held on Wednesday, October 16, 2024 at 1:00 p.m. in the Commission Meeting Room.

Facilities Minutes 10-16-24 with Attachments

To read the minutes, please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Wednesday, October 16, 2024, at 1:00 PM 

FACILITIES COMMITTEE MINUTES

PRESENT:                             

Ben Turnipseed, Chairman

Charles Cook, Commissioner

Dave Ford, Commissioner

Andrew Burroughs, P.E., Executive Director

ALSO PRESENT:                  

Wayne Neal, Commissioner

LaDonnah Roberts, Deputy Executive Director

Todd Kline, Director of Engineering                                     

Pam Crosby, Director of Procurement

David Owens, Director of Finance

Janice Meridith, Executive Commission Admin. 

Chairman Turnipseed called the meeting to order at 1:00 PM.

Chairman Turnipseed provided an invocation.

PUBLIC COMMENT PERIOD

Chairman Turnipseed opened the Public Comment Period.

There being no citizens that wished to address the Committee, Chairman Turnipseed closed the Public Comment Period.

APPROVAL

  1. Minutes from September 18, 2024, Facilities Committee Meeting

Commissioner Cook made a motion seconded by Commissioner Ford to approve the minutes from the Facilities Committee Meeting held on September 18, 2024.  Motion carried 3-0-0.

  1. Minutes from September 18, 2024, Facilities Committee Executive Session

Commissioner Cook made a motion seconded by Commissioner Ford to approve the minutes from the Facilities Committee Executive Session held on September 18, 2024.  Motion carried 3-0-0. 

  1. Fiber Optic Sharing Agreement – A. Burroughs

Mr. Burroughs stated that JWSC and Glynn County share a high-speed fiber optic data network which connects our facilities to a data center. This speeds up the transfer of data between systems and eliminates the duplication of services by the County and JWSC. In 2014, a ten-year agreement was entered into concerning this shared fiber optic network. The agreement expires November 25, 2024.  This fiber optic network is critical for the sharing of data for GIS and sewer CCTV inspection videos between the various locations for the County and JWSC. There is no guaranteed cost associated with the agreement, but a sharing of any necessary costs for repairs is based on the fiber optic strands utilized by the JWSC. The JWSC utilizes 4 of the 96 strands in the fiber optic cable. The existing agreement has been updated to reflect current contact information and correct the legal name of the JWSC in the agreement; otherwise, no changes have been made.

Commissioner Cook made a motion seconded by Commissioner Ford that the Facilities Committee recommend the full Commission renew the fiber optic sharing agreement with the Glynn County Board of Commissioners.  Motion carried 3-0-0.

4.  Dedication of Easements and Infrastructure – T. Kline

  • Sterling Industrial Park Water Main GA99 – Easements Conveyance
  • Towne Square Phase I – Dedication of Infrastructure

Mr. Kline provided that Seaboard Construction Company has presented documents to convey a Utility Easement of a 2,766 square feet (0.063) acre parcel to JWSC.  Plant Improvement Company has presented documents to convey three parcels to JWSC for Utility Easements.  Tract 1 parcel contains 13,860 square feet (0.318) acres of land. Tract 2 contains 5,744 square feet (0.132) acres of land. Tract 3 parcel contains 4,722 (0.108) acres of land. All four parcels are easements for the Sterling Industrial Park Water Main GA 99 Project.   Mr. Kline also stated that the Developer of Towne Square Phase 1 has provided documents to dedicate infrastructure to JWSC.  It was noted that Phase 2 and Phase 3 infrastructure were previously dedicated to JWSC.

Commissioner Ford made a motion seconded by Commissioner Cook that the Facilities Committee recommend the full Commission approve and accept these projects with associated documentation. Motion carried 3-0-0.

DISCUSSION

  1. Lead Service Line Inventory Dashboard – A. Burroughs

Mr. Burroughs provided that the EPD has required all utilities to identify and perform an inventory of all lead water service lines in their systems.  JWSC has already completed this inventory.  The water lines are to be identified in three areas: Lead, Known Material, and Not Known.  He noted that to JWSC staff’s knowledge this Utility does not have any lead water service lines from the public side of the service up to the meter.  It is known that all water lines installed by JWSC since 1990 were not lead.  Mr. Burroughs continued the discussion with details of the process and EPD requirements and how they will be met. 

  1. Water Production Report – A. Burroughs

Mr. Burroughs presented the Water Production Report for the month of September 2024 to the Facilities Committee. This report provides the Committee with monthly and daily water production in millions of gallons for each of the BGJWSC water production facilities (wells). The following are Brunswick District production facilities: Howard Coffin, Goodyear Park, Brunswick Villa, FLETC, I-95, Golden Isles I, Golden Isles II, Canal, and Ridgewood.  The South Mainland District wells include Fancy Bluff, Exit 29, and Brookman. Mallery, Airport, Harrington, and Hampton South are the wells located in the St. Simons Island District.

  1. WPCF Plant Flows Report – A. Burroughs

Mr. Burroughs reviewed the September 2024 Monthly Wastewater Flow Report with the Committee. This report contains data regarding the influent and effluent flows, concentration of elements and chemicals, plant capacity, etc. September 2024 had a lower recorded rainfall at Academy Creek than the month of August.  The influent flow at Academy Creek for September was 10.3 MGD as compared to August at 10.9. The effluent flow for September decreased from August’s 12.9 MGD to 12.4 MGD, with the plant operating at 92% of its capacity.  The influent flow at Dunbar Creek for the month of September was 4.5 MGD, and the effluent flow was at 4.4 MGD, with the plant operating at 110% capacity.  The influent flow at South Port was 0.459 and the effluent flow reported at 0.501, with the plant operating at 33% capacity.  JWSC’s wastewater treatment plants continue to operate very well. 

  1. Capital Project Report – T. Kline / A. Burroughs

Mr. Kline and Mr. Burroughs presented an update on the monthly Project Report for Capital Projects currently in process including those in the engineering phase and those in construction.  The Commissioners were provided with a packet containing: the Capital Project Photographs, Capital Project Report Spreadsheet, the Capital Project Gantt Chart of project timelines, and the Earned Value Analysis Report.  Mr. Kline and Mr. Burroughs presented the update by highlighting projects along with excellent photographs and descriptive details on scope of work completed and portions remaining for final project completion. 

Chairman Turnipseed asked if there was any further business to discuss. 

Chairman Turnipseed adjourned the meeting at 2:17 p.m.