Facilities Committee Meeting Minutes – June 13, 2017

For your consideration, please review the minutes from the Facilities Committee Meeting held on June 13, 2017:

Facilities Committee Meeting Minutes 6-13-17 with Attachments

To read the minutes please open or download the pdf from the link above, or you may see more below.

Brunswick-Glynn County Joint Water & Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Commission Meeting Room

Thursday, June 13, 2017 at 3:00 PM 

FACILITIES COMMITTEE MINUTES

PRESENT:                             

Cliff Adams, Committee Chairman

Robert Bowen, Commissioner

David Ford, Commissioner

Todd Kline, Senior Engineer

Jimmy Junkin, Executive Director                                               

ALSO PRESENT:                 

Charles Dorminy, Legal Counsel

John Donaghy, Chief Financial Officer

Pam Crosby, Director of Procurement

Jay Sellers, Public Information Officer                                                                                   

Chairman Adams called the meeting to order at 3:00 PM. 

PUBLIC COMMENT PERIOD

There being no citizens that wished to address the Committee, Chairman Adams closed the Public Comment Period.

APPROVAL: 

1. Minutes from April 13, 2017 Facilities Committee Meeting

Commissioner Ford made a motion, seconded by Commissioner Bowen to approve the minutes from the Facilities Committee Meeting on April 13, 2017.  Motion carried 3-0-0.

2. Design/Build Services Award for 2016 SPLOST North Mainland Sewer Improvements Phase 1, Project No. 702 – P. Crosby

Pam Crosby presented the recommendation for the award of the Design/Build Services for the 2016 SPLOST North Mainland Sewer Improvements Phase 1, Project No. 702 to the Committee for approval to move forward to the Finance Committee and the full Commission. She gave an explanation of the background information regarding the solicitation for proposals for the Design/Build Project.  The pre-proposal meeting was held on Friday, April 18, 2017 with a total of 19 firms in attendance.  Proposals were received on Thursday, May 25, 2017 from BRW Construction Group, LLC and Constantine Constructors, Inc.  Pam discussed the fact that only 2 firms presented proposals and that she did follow-up with the other firms.  She then briefed the Committee on the reasons other firms had chosen not to submit a proposal, such as the desired timeline, design of project, and pump specifications.  A 3 member Selection Committee comprised of 2 engineering representatives and 1 operations representative reviewed the proposals specifically on technical attributes and approach.  Pam provided a copy of the Evaluation Matrix and discussed it along with the scoring process and scores for each firm’s proposal. She also advised that the qualifications and references were checked for both of the proposing firms.  She further explained that this proposal was only for the first 30% of the design/build, and that after this portion is completed, the firm which is awarded the project will provide a Guaranteed Maximum Price Proposal for the balance of the design/build which will be brought back to the Committee and Commission for final approval. The proposed cost was not a factor in the evaluation, and the costs provided with the proposals were not reviewed by the Selection Committee.  The process for the project was discussed further by the Committee, along with the evaluation having been solely on technical aspects, not including the proposed cost for the project.

Commissioner Ford made a motion seconded by Commissioner Bowen to recommend with the initial review of the proposal to move forward to the full Board for approval.  Motion carried 3-0-0.

3. Memorandum of Understanding – Peninsula at Golden Isles and Longwood Preserve – C. Dorminy

Charlie Dorminy presented the draft copy of the Memorandum of Understanding Regarding the Water and Sewer Rights and Responsibilities for Developments known as Peninsula at Golden Isles and Longwood Preserve to the Committee for approval to move forward to the full Commission. He explained that a couple of months earlier, the developer requested JWSC to accept an easement for roads that the County was planning on abandoning in the development.  After JWSC had researched further, there was no record found of having taken ownership of the infrastructure that is located in the developments.  Therefore there has been disagreement between the parties as to the current rights and responsibilities for the water and sewer infrastructure contained at the property.  After several meetings, a solution has been arrived at that appears to in the best interest of all parties involved.  Mr. Dorminy continued to discuss the bullet points within the draft of the MOU, and explained that this was not the final copy and there were still a few revisions to be made.

Commissioner Ford made a motion seconded by Commissioner Bowen to forward the MOU to the full Board for approval.  Motion carried 3-0-0.

DISCUSSION:

There were no items for discussion.

EXECUTIVE DIRECTOR’S UPDATE

There was no formal update from Mr. Junkin other than a brief note that the Staff is preparing for the Town Hall meeting to be held on Wednesday evening at St. Williams Catholic Church at 6:00 pm, and that all Commissioners were welcome to attend.

Meeting was adjourned at 3:25 pm.