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Commission Meeting Minutes – Thursday, July 18, 2024

Written by Janice Meridith on . Posted in Commission Meeting Minutes.

For your consideration, please read the minutes from the Commission Meeting held on Thursday, July 18, 2024 at 2:00 pm in the Commission Meeting Room.

Commission Minutes 7-18-24 with Attachments

To read the minutes, please open o r download the pdf from the link above, or you may see more below.

Brunswick-Glynn Joint Water and Sewer Commission

1703 Gloucester Street, Brunswick, GA 31520

Thursday, July 18, 2024, at 2:00 PM 

COMMISSION MINUTES 

PRESENT:                             

G. Ben Turnipseed, Chairman

Clayton Watson, Vice-Chairman

Charles Cook, Commissioner

Wayne Neal, Commissioner

Lance Sabbe, Commissioner

Dave Ford, Commissioner 

ALSO PRESENT:                  

Andrew Burroughs, Executive Director

Charles A. Dorminy, HBS Legal Counsel

LaDonnah Roberts, Deputy Executive Director

Todd Kline, Director of Engineering

 Pam Crosby, Director of Procurement

Janice Meridith, Executive Commission Administrator 

ABSENT:                               

Chad Strickland, Commissioner 

Chairman Turnipseed called the meeting to order at 2:00 PM.

Commissioner Neal provided the invocation and Commissioner Sabbe led the Pledge of Allegiance. 

PUBLIC COMMENT PERIOD

Chairman Turnipseed opened the public comment period.

There being no public comment, Chairman Turnipseed closed the public comment period.

EMPLOYEE RECOGNITION

Chairman Turnipseed recognized staff members, Byron Bennett, Donnie Hendricks, and Shondrea Dukes, and congratulated them on their certifications.

Byron Bennett – Advanced Public Information Officer Certification     

Donnie Hendricks – Advanced Public Information Officer Certification

Shondrea Dukes – COMPTIA Server+ Certification

COMMITTEE UPDATES

Combined Facilities & Finance Committee Meeting – Chairman Turnipseed provided an update on the Combined Facilities & Finance Committee Meeting held earlier the same day, June 19, 2024. 

EXCUSAL

Commissioner Neal made a motion seconded by Commissioner Sabbe to excuse Commissioner Strickland from this meeting due to out-of-town business and required training.  Motion carried 6-0-1. (Commissioner Strickland was absent from the meeting.) 

APPROVAL

  1. Minutes from the June 19, 2024 Regular Commission Meeting

Commissioner Neal made a motion seconded by Commissioner Watson to approve the minutes from the June 19, 2024, Regular Commission Meeting.  Motion carried 6-0-1. (Commissioner Strickland was absent from the meeting.)

  1. Minutes from the June 19, 2024 Executive Session

Commissioner Neal made a motion seconded by Commissioner Watson to approve the minutes from the June 19, 2024, Executive Session.  Motion carried 6-0-1. (Commissioner Strickland was absent from the meeting.) 

  1. Virtual Card Program and Limit – D. Owens

Commissioner Sabbe made a motion seconded by Commissioner Neal to table the Virtual Card Program and Limit indefinitely. Motion carried 6-0-1. (Commissioner Strickland was absent from the meeting.) 

  1. Holiday Policy Change – A. Burroughs

Mr. Burroughs noted that Juneteeth (June 19th) was recognized as a federal holiday in 2021 to commemorate the ending of slavery in the United States.  The Finance Committee requested staff obtain the current list of holidays recognized by the City of Brunswick and Glynn County. The list provided showed Glynn County recognizing twelve (12) holidays.  The City of Brunswick recognizes eleven (11) with a twelfth (12) holiday often added.  The JWSC currently recognizes eleven 11 holidays to which staff is requesting to amend the JWSC HR SOP Section 4.4 and add June 19th for a total of twelve (12) official JWSC holidays.

Commissioner Sabbe made a motion seconded by Commissioner Cook that the Brunswick-Glynn Joint Water and Sewer Commission approve the amendment of JWSC HR SOP Section 4.4 as shown in the attached.  Motion carried 6-0-1.  (Commissioner Strickland was absent from the meeting.)

  1. Capital Purchase – Portable CCTV Reel – A. Burroughs

Mr. Burroughs stated that the JWSC utilizes CCTV technology to inspect pipelines within the Sewer Collections system. The typical inspection is performed by staff within the equipment van itself. However, at times in crowded areas, vehicle access is not possible. For this situation, a portable reel unit is needed. Example situations where this is helpful are when sewer lines are in residential back yards or even in some more open areas if ground conditions make using the full CCTV van more challenging. JWSC CCTV vans utilize RapidView IBAK camera systems. The requested purchase is for one (1) RapidView IBAK Model KW206 portable CCTV Reel unit including BP100 control console, cable drum and boom, camera cable and mobile rack. The unit will be utilized by the Systems Monitoring staff within the Systems Pumping and Maintenance division. The amount of the quotation includes a Sourcewell Contract# 120721-RVL program discount of $1,611.12 for a net total purchase price of $41,437.38. This equipment was approved in the capital purchase line item of the FY2025 budget for the Systems Pumping and Maintenance division with a budgeted cost of $50,000.

Commissioner Ford made a motion seconded by Commissioner Neal that the Brunswick-Glynn Joint Water and Sewer Commission purchase one (1) portable CCTV reel unit from Jet-Vac Equipment Company, LLC, in the amount of $41,437.38 as presented.  Motion carried 6-0-1.  (Commissioner Strickland was absent from the meeting.)

  1. Dedication of Easements and Infrastructure – T. Kline
  • Superior Storage – Water Extension Dedication and Easement

Mr. Kline provided that JMS Brunswick, LLC, owners of Superior Storage wish to dedicate infrastructure and convey an easement.  He added that JWSC was approached by a resident who lives in the Stu Daniel area off Old Jesup Road about connecting to JWSC services due to a failing well. Extending the existing private 8-inch water service to Old Jesup Road enables JWSC to offer public water to residents of the Daniels Tract, Stu Daniels Lands and Jackson Heights areas. JMS Brunswick LLC has submitted legal documents to define and execute the transfer of ownership. The infrastructure is understood to have complied with applicable standards at the time of construction. JWSC inspection records indicate the infrastructure was constructed to JWSC Standards, is functioning and is in acceptable condition.

Commissioner Sabbe made a motion seconded by Commissioner Watson that the Brunswick-Glynn Joint Water and Sewer Commission approve and accept this project with associated documentation.  Motion carried 6-0-1, (Commissioner Strickland was absent from the meeting.)

EXECUTIVE DIRECTOR’S UPDATE

Mr. Burroughs provided the Commissioners with a brief update.

COMMISSIONERS’ DISCUSSION 

CHAIRMAN’S UPDATE

The Chairman provided the Commissioners with a brief update and commended staff for their hard work. 

EXECUTIVE SESSION –

There was no Executive Session.

ADJOURN

There being no additional business to bring before the Commission, Chairman Turnipseed requested a motion to adjourn the meeting. 

Commissioner Neal made a motion seconded by Commissioner Ford to adjourn the meeting.  Motion carried 6-0-1. (Commissioner Strickland was absent from the meeting.) 

The Chairman adjourned the meeting at 2:26 p.m.